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Mail. Dispatches of correspondence and other objects tendered by and
intended for delivery to postal administrations.
Passenger in transit. A passenger who arrives by ship from a foreign
country for the purpose of continuing his journey by ship or some other
means of transport to a foreign country.
Passengers'' accompanied baggage. Property, which may include currency,
carried for a passenger on the same ship as the passenger, whether in his
personal possession or not, so long as it is not carried under a contract
of carriage or other similar agreement.
Public authorities. The agencies or officials in a State responsible
for the application and enforcement of the laws and regulations of that
State which relate to any aspect of the Standards and Recommended
Practices contained in this Annex.
Shipowner. One who owns or operates a ship, whether a person, a
corporation or other legal entity, and any person acting on behalf of the
owner or operator.
Ship''s equipment. Articles, other than ship''s spare parts, on board a
ship for use thereon, which are removable but not of a consumable nature,
including accessories such as lifeboats, life-saving devices, furniture,
ship''s apparel and similar items.
Ship''s spare parts. Articles of a repair or replacement nature for
incorporation in the ship in which they are carried.
Ship''s stores. Goods for use in the ship, including consumable goods,
goods carried for sale to passengers and crew members, fuel and
lubricants, but excluding ship''s equipment and ship''s spare parts.
Shore leave. Permission for a crew member to be ashore during the
ship''s stay in port within such geographical or time limits, if any, as
may be decided by the public authorities.
Time of Arrival. Time when a ship first comes to rest, whether at
anchor or at a dock, in a port.
B. General provisions
In conjunction with paragraph 2 of article V of the Convention, the
provisions of this Annex shall not preclude public authorities from taking
such appropriate measures, including calling for further information, asmay be necessary in cases of suspected fraud, or to deal with special
problems constituting a grave danger to public order (order public),
public security or public health, such as unlawful acts against the safety
of maritime traffic and illicit trafficking in narcotic drugs and
psychotropic substances, or to prevent the introduction or spread of
disease or pests affecting animals or plants.
1.1 Standard. Public authorities shall in all cases require only
essential information to be furnished, and shall keep the number of items
to a minimum.
Where a specific list of particulars is set out in the Annex, public
authorities shall not require to be furnished such of those particulars as
they consider not essential.
1.1.1 Recommended Practice. Public authorities should take into
account the facilitation implications which may result from the
introduction of automatic data processing and transmission techniques, and
should consider these in collaboration with shipowners and all other
interested parties.
Existing information requirements and control procedures should be
simplified, and attention should be given to the desirability of obtaining
compatibility with other relevant information systems.
1.2 Recommended Practice. Notwithstanding the fact that documents for
certain purposes may be separately prescribed and required in this Annex,
public authorities, bearing in mind the interests of those who are
required to complete the documents as well as the purposes for which they
are to be used, should provide for any two or more such documents to be
combined into one in any case in which this is practicable and in which an
appreciable degree of facilitation would result.
1.3 Recommended Practice. Measures and procedures imposed by
Contracting Governments for purposes of security or narcotics control
should be efficient and, where possible, utilize advance techniques,
including automatic data processing (ADP). Such measures and procedures
should be implemented in such a manner as to cause a minimum of
interference with, and to prevent unnecessary delays to, ships and persons
or property on board.
Section 2-Arrival, stay and departure of the ship
This section contains the provisions concerning the formalities
required of shipowners by the public authorities on the arrival, stay and
departure of the ship and shall not be read so as to preclude a
requirement for the presentation for inspection by the appropriate
authorities of certificates and other papers carried by the ship
pertaining to its registry, measurement, safety, manning and other
related matters.
A. General
2.1 Standard. Public authorities shall not require for their
retention, on arrival or departure of ships to which the Convention
applies, any documents other than those covered by the present section.
The documents in question are:
· General Declaration
· Cargo Declaration
· Ship''s Stores Declaration
· Crew''s Effects Declaration
· Crew List
· Passenger List
· the document required under the Universal Postal Convention for mail
· Maritime Declaration of Health.
B. Contents and purpose of documents
2.2 Standard. The General Declaration shall be the basic document on
arrival and departure providing information required by public authorities
relating to the ship.
2.2.1 Recommended Practice. The same form of General Declaration
should be accepted for both the arrival and the departure of a ship.
2.2.2 Recommended Practice. In the General Declaration public
authorities should not require more than the following information:
· name and description of the ship
· nationality of ship
· particulars regarding registry
· particulars regarding tonnage
· name of master
· name and address of ship''s agent
· brief description of the cargo
· number of crew
· number of passengers
· brief particulars of voyage
· date and time of arrival, or date of departure
· port of arrival or departure
· position of the ship in the port.
2.2.3 Standard. Public authorities shall accept a General Declaration
either dated and signed by the master, the ship''s agent or some other
person duly authorized by the master, or authenticated in a manner
acceptable to the public authority concerned.
2.3 Standard. The Cargo Declaration shall be the basic document on
arrival and departure providing information required by public authorities
relating to the cargo. However, particulars of any dangerous cargo may
also be required to be furnished separately.
2.3.1 Recommended Practice. In the Cargo Declaration public
authorities should not require more than the following information:
(a) on arrival
· name and nationality of the ship
· name of master
· port arrived from
· port where report is made
· marks and numbers; number and kind of packages; quantity
and description of the goods
· bill of lading numbers for cargo to be discharged at the
port in question
· ports at which cargo remaining on board will be discharged
· original ports of shipment in respect of goods shipped on
through bills of lading
(b) on departure
· name and nationality of the ship
· name of master
· port of destination
· in respect of goods loaded at the port in question: marks
and numbers; number and kind of packages; quantity and description of the
goods
· bill of lading numbers for cargo loaded at the port in
question.
2.3.2 Standard. In respect of cargo remaining on board, public
authorities shall require only brief details of the minimum essential
items of information to be furnished.
2.3.3 Standard. Public authorities shall accept a Cargo Declaration
either dated and signed by the master, the ship''s agent or some other
person duly authorized by the master, or authenticated in a manner
acceptable to the public authority concerned.
2.3.4 Standard. Public authorities shall accept in place of the Cargo
Declaration a copy of the ship''s manifest provided it contains at least
the information required in accordance with Recommended Practice 2.3.1 and
Standard 2.3.2 and is signed or authenticated, and dated, in accordancewith Standard 2.3.3.
2.3.4.1 Recommended Practice. As an alternative to Standard 2.3.4,
public authorities may accept a copy of the transport document signed orauthenticated in accordance with Standard 2.3.3, or certified as a true
copy, if the nature and quantity of cargo make this practicable and
provided that any information in accordance with Recommended Practice
2.3.1. and Standard 2.3.2 which does not appear in such documents is also
furnished elsewhere and duly certified.
2.3.5 Recommended Practice. Public authorities should allow
unmanifested parcels in possession of the master to be omitted from the
Cargo Declaration provided that particulars of these parcels are furnished
separately.
2.4 Standard. The Ship''s Stores Declaration shall be the basic
document on arrival and departure providing information required by public
authorities relating to ship''s stores.
2.4.1 Standard. Public authorities shall accept a Ship''s Stores
Declaration either dated and signed by the master or by some other ship''s
officer duly authorized by the master and having personal knowledge of the
facts regarding the ship''s stores, or authenticated in a manner acceptable
to the public authority concerned.
2.5 Standard. The Crew''s Effects Declaration shall be the basic
document providing information required by public authorities relating to
crew''s effects. It shall not be required on departure.
2.5.1 Standard. Public authorities shall accept a Crew''s Effects
Declaration either dated and signed by the master or by some other ship''s
officer duly authorized by the master, or authenticated in a manner
acceptable to the public authority concerned. The public authorities mayalso require each crew member to place his signature, or, if he is unable
to do so, his mark, against the declaration relating to his effects.
2.5.2 Recommended Practice. Public authorities should normally require
particulars of only those crew''s effects which are dutiable or subject to
prohibitions or restrictions.
2.6 Standard. The Crew List shall be the basic document providing
public authorities with information relating to the number and composition
of the crew on the arrival and departure of a ship.
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